Have questions about entertaining seniors or using Seniorplaylist.com? Can't find something on the site? Read on, for answers to questions asked most often:
List Member ('Entertainers' & Activity Providers') Site Usage Questions:
How can I make changes to my listing?
It's easy! Simply Log-in first, then click on the 'Program Providers' tab on the top menu bar, then on 'Your Account'. On the search screen that follows, click on the 'Search Entertainment Nationwide Directory' (just under the top menu bar); then on whatever listing you want to change from the group of your listings that appears.
To make your changes: Click on the 'Edit' square that appears in the top right corner of that listing, then on the 'Save' button at the bottom after your changes have been made.
Note: Before you can make changes, you must first be logged-in. Otherwise, the option you need to click on won't appear.
I can't find the video clip that's supposed to be on my Standard listing.
First, check to be sure you're looking in the right spot. Video clips are located on the secondary page of a listing that appears when you click on the "Read more..." link that is beneath the listing on the category or subcategory page. The page that pops up when you click "Read more..." is also where a Training/Experience field is, containing one's experience and training ias it relates to that particular program, and any reviews that program's received from Activity Directors.
When adding video to your listing be sure to enter your YouTube Video ID ONLY. (example: if link = http://youtu.be/V1D30 the ID = V1D30) ENTER THE ID ONLY. DO NOT ENTER THE URL.
Activity Director Site Usage Questions:
How would I rate or review a program held at my facility:
That's easy! Just log-in, then find the program you want to rate or review.Because you're logged-in, there will be a square in a corner of the listing to click on to rate or review it. Click it, complete the rating questions, then save/submit it. Thank you for using that feature! Your feedback will provide other Activity Directors in your market another screening tool with which to make their booking decisions.
General List Member Questions About Entertaining Seniors
My program may be interesting, but I wouldn't call it entertaining, per se. I'm not the flashy type of performer or speaker that comes to mind when I think of an 'entertainer'.
Your program need not have the flash and dazzle of a Las Vegas revue to qualify as 'entertainment' to seniors. If others have found it inspiring, engaging or interesting, it's likely to also be well-received by an eldercare audience. It need not also be energetic or complex to provide them an hour of entertainment. For that matter, not all residents like flashy programs so yours could be a pleasant alternative for them! Very often, the simplest programs are among the most popular.
How will I get paid for my program?
Most Activity Directors will ask you to mail or fax a W-9 and an invoice for your program to their corporate office so you can be input into their Accounts Payable system as a vendor to facilitate paying you by check. This should be done right away since generally speaking there's a lag time of a few weeks for your info to be entered into their system for your first invoice to be paid. The number of weeks varies from one corporate chain to another, so it could take anywhere from 1 mo. to 6 weeks, on average, before you get the check for your first invoice. Also, some places will submit your info but not request a check until after the program has been provided, to avoid having paid for something before it's actually been provided. If you have any questions about when you should expect to receive your check, the Activity Director should be able to answer them for you or can direct you to someone who can.
Once you're in a corporation's vendor system, you should be able to expect to receive payment on your invoice in accordance with your terms without any additional delay. It's only with the first one, because of having to be input into their system as a new vendor, that you should expect a delay of, say, 2-3 weeks.
I won't be available for bookings for a few weeks. Should I hold off on listing it on the site until then?
Since Activity Directors plan their activity calendars a month in advance, the earliest you might get a booking for would be next month, especially since they'll most likely want you to submit your W-9 to corporate to get you into their vendor system, anyway (see 'How will I get paid for my program?', above.) So don't let the fact that you won't be available for a month dissuade you from listing your program on Seniorplaylist.com now, especially if you want to start getting bookings soon after you do become available. If that's the case, now is the time you would want Activity Directors to see your listng, while they are planning their calendars for the month when you will become available, before they get all their time slots filled.
List Member Listing Questions:
My picture is not displaying in my listing.
(This is assuming you have a Standard listing - see listing options noted below).
What if I want to be listed under multiple categories?
You can be listed under as many different categories as pertain to you at no additional charge. For instance, if you're a singer who can also dance, you can list yourself under Singers and Dancers (and even add a third or fourth category, if you want!) and pay nothing more for your listing.
I'd like to perform beyond my local area. Would I have to get more than one listing?
No! You can set your distance radius to as far as you want it to be. That's not only for the sake of others who are in your situation but also for those who tour and those who 'summer' or 'winter' in other parts of the country and would like to pick up gigs there, as well as in their home base.
How much should I charge?
That's entirely up to you. Generally speaking, singer/musicians command the highest rates (often between $85-$200), but at times offer discounts based on how much of their own equipment they have to bring and other factors.
Arts & crafts workshop leaders tend to charge anywhere from $25 to $50, depending on whether they request reimbursement for their costs for supplies by the facility or charge more and absorb any costs themselves.
For my programs, most of which involve a speech, a reading of poetry or inspirational material, or leading a discussion group, I charge $50 within Raleigh and $55-$60 beyond Raleigh, to cover distance/gas.
Whether you offer a discounted trial rate for your first program at a facility or negotiate a lower rate for recurrent bookings or to accommodate their budget is between you and the activities director.
May I quote a price range in the 'Rate' field on the site?
Absolutely! There are a limited number of spaces allotted for that instance or to note exceptions to your regular rate. However, it should only reflect the range applicable to eldercare facilities, in keeping with the notice on the Home page reminding visitors that the rates reflected on Senior Play List only pertain to eldercare facilities.
The Home page (and elsewhere) contains a disclaimer that tells any other visitors to the site besides Activity Directors of senior facilities that the rates shown are intended specifically for the 90% of senior facilities who have typically leaner budgets and that they (any other types of visitors) should expect to pay the list member's regular market rate for a booking, absolving list members of having to honor the rate they quote for any other type of venue for another type of venue or booking for which they would ordinarily charge their normal market rate. This disclaimer also pertains to any senior facilities who are able to afford the list member's regular market rate, as is sometimes the case with Active Adult Lifestyle Communities (aka CCRC's) and AARP clubs.
Must I charge anything for my program?
No, in fact, volunteers are more than welcome on Seniorplaylist.com! We recognize the need for quality entertainment that exists at some facilities whose budgets are, sadly, too restrictive to allow them to turn to anyone but volunteers and applaud your willingness to entertain their residents free of charge. In fact, it is those especially needy facilities who were the original inspiration for Seniorplaylist.com in the first place!
That said, those who do charge a fee for their program (since, understandably, not everyone is in the enviable position of being financially able to offer their time and skills at no charge) are required to enter their base rate (an actual monetary figure) in the program rate field, rather than simply 'Negotiable' or other nebulous term. Your 'base rate' is what you would charge for an hour before adding on any additional for gas or travel time applicable to those facilities that are farther away within your market. If your standard program length is shorter than an hour, be sure to denote that beside the program rate, as in, '$50 for 45 min.'
My program would be supplemental to my day job, so I'm only available on certain days/nights/weekends.
Not a problem. Activities are conducted at eldercare facilities on weekday evenings and weekends as well as during the day. In fact, they must be offered on so many weekday evenings and on weekends for certain facilities to be in compliance with state regulations. Others offer a full slate of activities to remain competitive with similar facilities providing the same level of care.
How is the site promoted to Activities Directors?
Activities Directors learn of the site through flyers, emailed notices, phone campaigns, and, in the coming months, at any meetings scheduled for the local members of Activities Professionals' associations that may welcome a presentation or exhibit, where Senior Play List may be introduced to its attendees. Ads are also run at times in senior- or Activities Professionals- oriented publications and websites (such as the NAAP, NCCAP, seniors' guides, and the like), and paid and free ads run online via ad sources like Google, Merchant Circle, Yelp, and others. Postings are also made to online forums frequented by Activities Professionals on the NCCAP and NAAP websites, AARP, and LinkedIn. Social media sites like Facebook, LinkedIn, and others also play a role in getting the word out to Activities Directors, as do attending and/or exhibiting at networking events and expos in local markets, and through contacts made through the site itself.
How much does a complete listing cost?
All listings are now FREE! That said, any amount you think is fair for a 1-year listing on Seniorplaylist.com would be more than welcome and deeply appreciated as a way to offset website admin costs associated with running the site (i.e., software updates; installing upgrades; making modifications, etc.). You can help by going to Paypal.com and clicking on the 'Send money' option.
No percentage of your pay from any 'bookings' you get are shared with the site, and you may always cancel your listing anytime you like.
Naturally, terms and conditions of the site and rates for future list members are subject to change without notice.
What forms of payment are accepted?
For members' convenience and security, payment is accepted through Paypal, which uses either one's credit card, debit card, checking or savings account.
How can I cancel my listing if I ever decide to discontinue it?